Intent to Exhibit Form

Benefits of Exhibiting:

Meet one-on-one to discuss your products and services with medical professionals who will attend this meeting. Further benefits of exhibiting include:

• Exposure to approximately 150 attendees (a mix of community and UT Southwestern Oncologists, Nurse practitioners, Physician assistants, Oncology Nurses, Oncology fellows, residents, and students interested in the treatment of cancer).
• Ample intermissions between morning and afternoon sessions allow time for attendees to visit your exhibit.
• Build visibility for your company in a competitive marketplace.
• Expand your prospective place and strengthen existing customer relationships

Exhibitor Levels and Benefits:

Your company can support this program with an exhibit fee in the following amount:

Required Submissions:

1. Registration:
   Complete the "Intent to Exhibit form" to notify us of your company's intent to exhibit.
   • We strongly advise submitting the form before Tuesday, September 16, 2025.
2. Confirmation:
   Your company's participation is confirmed upon receipt of the signed Letter of Agreement (LOA).
   • The required Letter of Agreement (LOA) form will be sent via DocuSign within a few business days after you send the completed "Intent to Exhibit form.” Please complete the LOA form and return by Tuesday, September 16, 2025.
   • A counter-signed copy of the agreement will be sent back to the contacts noted on the "Intent to Exhibit form" as initial confirmation of your exhibit space.
3. Payment:
   Payment is due by Saturday, November 1, 2025.
   • Payment should be submitted after the fully executed agreement is completed.
   • Along with the counter-signed agreement, you will also receive login information in order to make an online payment (the payment portal is located on this page under the register tab). Instructions may be requested for payment by check by Email.

Exhibit Space Cancellations:
Cancellations must be received in writing at least ten business days prior to the start of the course. If a cancellation is received after this time, no refund will be provided.

Resources

• W-9 Form
• Exhibitor Agreement Terms and Conditions
• Attendee Lists
  In order to comply with the new ACCME Standards for Integrity and Independence in Accredited Continuing Education*, attendee lists will not be provided. Ineligible companies** are welcome to directly request learner name and contact information for their own purposes.
  _{*Reference: Standard 2: Prevent Commercial Bias and Marketing in Accredited Continuing Education
  **The ACCME defines an ineligible company as any entity producing, marketing, selling, re-selling, or distributing health care goods or services consumed by, or used on, patients.}
• Exhibit Space
  Assigned exhibit space consists of one 6 foot table and two (2) chairs. Power outlets are limited and are available on a first-come, first-serve basis.

For detail program information please visit the course page: