Welcome to the new RSS Coordinator Resource Page!  This is your guide to working in the RSS Module in Ethos!

• 2024 RSS Coordinator Fall Workshop Slides
• New RSS Coordinator Ethos RSS Module and CME Compliance Training Slides 

New Coordinator Resources

• New RSS Coordinator Orientation Slide deck (Ethos RSS Module)
• Link to create Ethos profile

Create Session Page in Series Homepage

There are 2 ways to create a session page:

• Option 1: Use “Repeat this session” function (PREFFERED METHOD)
  • Set frequency (I.e. every Friday, 2nd Monday, etc.)
  • Set end date for  current calendar or fiscal year as applicable
  • Note: You may still use this function to create 1 session at a time by setting the frequency end date
• Option 2: Manually create session
  • Refer to an approved session for template
  • See proofreading steps below

Session Page Layout

• Add session faculty to faculty list once session information is confirmed
  • Anyone contributing to the educational content of the session: Speakers, course directors, peer reviewers, moderators, planning committee members
• Return to faculty list to review for disclosure completion
• Disclosures dated within 1 year of the activity date

Which form should I use? 

Reviewing the Faculty List

COMPLETING DISCLOSURE FORMS

Ethos will send a system-generated email. This sometimes gets sent to junk or ignored. Follow up with an email with these steps:

If they need to create a profile:

CREATE AN ACCOUNT

1. Select "Register" from the top-right corner of the homepage or go to https://cme.utsouthwestern.edu/user/register
2. Enter the required information and select "Create new account"
3. Check your e-mail for your password to complete registration

If they need to complete or update disclosure form:

DISCLOSURE

To update your disclosure:

1. Log in to your cme.utsouthwestern.edu profile
   1. If you do not recall your password, you can request a new one at this link: https://cme.utsouthwestern.edu/user/password
2. Go directly to your disclosure form here: https://cme.utsouthwestern.edu/my/edit/disclosure
3. Review the information for accuracy/current status
4. Hit SAVE at the bottom of the page.

• IMPORTANT: Review disclosure information in their profile:
  • Click on name in faculty list
  • View “Disclosure” tab

• NOTIFY THE CME OFFICE OF ANY REPORTED FINANCIAL RELATIONSHIPS/POTENTIAL CONFLICTS OF INTEREST via email AT LEAST 1 WEEK PRIOR TO THE SESSION

  • CE Office proceeds with review, next steps

• Transcribe financial relationship listings to DTL table

• Browse to session page, go to Edit, then the Attachments tab
• Upload documents include: Announcement, DTL, Speaker Authorization form, Journal articles, Journal club post-test questions
  • The Speaker Letter is no longer an active form
• Do not upload placeholders as final documents
• Use clear file names: RSS#_Date_Announcement (Ex: 123_033123_Announcement)

• Browse to session page, go to Edit, then the Workflow tab
• CE Office review
• Check your Junk mail regularly if you are not receiving the workflow emails!
• Only send 1 session at a time for review! 

Workflow steps

Provide Announcement, Disclosure to Learner (DTL) listing, Event ID to learners prior-to session

Current templates

• Announcement
• Disclosure to Learner (DTL)

Event ID resources (Text to Sign-in)

• Event ID slide (SIMPLIFIED VERSION)
• Virtual meeting chat messages: (Insert the unique Event ID for the session). We suggest posting at login, mid-way and at the end of your session.
  • TEXT <Event ID> to 972-573-8343 or log in and enter at cme.utsouthwestern.edu/code to receive CME or attendance credit for this session. NOTE: Event ID is only valid the day of the session
• Mobile Sign-in Help Page for further assistance https://cme.utsouthwestern.edu/guide/sign-in-methods
  • Includes confirmation messages and responses!
• Online option: Alternatively, attendance can be recorded online through your desktop or mobile web browser by going to cme.utsouthwestern.edu/code (you must be signed into your cme.utsouthwestern.edu profile to access)
• Technical assistance: If you or your learners have any questions, email your assigned program coordinator

Grand Rounds New Coordinator Orientation (Ethos RSS Module Training)

• Slides
• Video

RSS Coordinator Workshop Slides

• RSS CME Coordinator Annual Workshop Fall 2024

Guides

• Setting Up an Ethos Profile:
  • Profile setup instructions 
• Running Attendance Reports:                                        
  • Reach out to your assigned CE Coordinator and request a Dashboard Enrollment Report (please include specific date range)

Templates

• Event ID Slide 
• Announcement 
• Disclosure to Learner 
• UTSW Legal Office Speaker Authorization Form (pdf)
  • Required for ALL external speakers (Non-UTSW) - DO NOT USE FOR UTSW SPEAKERS
  • Required if live streaming and/or recording of lectures
  • If revisions to the form are requested, they will have to be reviewed and approved by UTSW Legal Department
  • If the Speaker is not agreeable to all of these terms, they cannot present. 

Specialty Credit Requests: Contact your assigned CME Program Coordinator with any questions in-advance

• MOC
• Ethics
• Opioids

CME Transcripts

Transcripts from 2014-present are available for learners online at cme.utsouthwestern.edu. If they cannot recall their password, they can request a password reset at this link: https://cme.utsouthwestern.edu/user/password 

Disclosures

To update your disclosure:

1. Log in to your cme.utsouthwestern.edu profile 
   1. If you do not recall your password, you can request a new one at this link: https://cme.utsouthwestern.edu/user/password
2. Go directly to your disclosure form here: https://cme.utsouthwestern.edu/my/edit/disclosure
3. Review the information for accuracy/current status
4. Hit SAVE at the bottom of the page.

https://cme.utsouthwestern.edu/my/faculty-relationships - link to direct CME course faculty to view their pending forms once they have signed in